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Management
Support Team
Joined: 19 Jun 2004
Posts: 9098
Location: Jackson, TN USA
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I need help with a policy for an organization. Below is what I have so far. Pretty much these employees need to use what is installed and nothing else. The company also want no use of Myspace, facebook or anything similiar.
Let me know what you think.
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<Company> Acceptable Use Policy
1.0 Overview
<Company>’s intentions for publishing an Acceptable Use Policy are not to impose restrictions that are contrary to <Company>’s established culture of openness, trust and integrity. <Company> is committed to protecting <Company>'s employees, partners and the company from illegal or damaging actions by individuals, either knowingly or unknowingly. Internet/Intranet/Extranet-related systems, including but not limited to computer equipment, software, operating systems, storage media, network accounts providing electronic mail, WWW browsing, and FTP, are the property of <Company>. These systems are to be used for business purposes in serving the interests of the company, and of our clients and customers in the course of normal operations.
Effective security is a team effort involving the participation and support of every <Company> employee and affiliate who deals with information and/or information systems. It is the responsibility of every computer user to know these guidelines, and to conduct their activities accordingly.
2.0 Purpose
The purpose of this policy is to outline the acceptable use of computer equipment at <Company>.
These rules are in place to protect the employee and <Company>. Inappropriate use exposes <Company> to risks including virus attacks, compromise of network systems and services, and legal issues.
3.0 Scope
This policy applies to employees, contractors, consultants, temporaries, and other workers at <Company>, including all personnel affiliated with third parties. This policy applies to all equipment that is owned or leased by <Company>.
4.0 Policy
4.1 General Use and Ownership
1. While <Company>'s network administration desires to provide a reasonable level of
privacy, users should be aware that the data they create on the corporate systems remains the
property of <Company>. Because of the need to protect <Company>'s network,
management cannot guarantee the confidentiality of information stored on any network device
belonging to <Company>.
2. Employees are responsible for exercising good judgment regarding the reasonableness of personal use. Individual departments are responsible for creating guidelines concerning personal use of Internet/Intranet/Extranet systems. In the absence of such policies, employees should be guided by
departmental policies on personal use, and if there is any uncertainty, employees should consult
their supervisor or manager.
3. <Company> recommends that any information that users consider sensitive or vulnerable be encrypted.
For guidelines on information classification, see <Company>'s Information Sensitivity Policy. For
guidelines on encrypting email and documents, go to <Company>'s Awareness Initiative.
4. For security and network maintenance purposes, authorized individuals within <Company>
may monitor equipment, systems and network traffic at any time.
5. <Company> reserves the right to audit networks and systems on a periodic basis to ensure
compliance with this policy.
4.2 Security and Proprietary Information
1. The user interface for information contained on Internet/Intranet/Extranet-related systems should be classified as either confidential or not confidential, as defined by corporate confidentiality guidelines, details of which can be found in Human Resources policies. Examples of confidential information include but are not limited to: company private, corporate strategies, competitor sensitive, trade secrets, specifications, customer lists, and research data. Employees should take all necessary steps to prevent unauthorized access to this information.
2. Keep passwords secure and do not share accounts. Authorized users are responsible for the security of their passwords and accounts. System level passwords should be changed quarterly, user level passwords should be changed every six months.
3. Because information contained on portable computers is especially vulnerable, special care should be exercised. Protect laptops in accordance with the “Laptop Security Tips”.
4. Postings by employees from a <Company> email address to newsgroups should contain a disclaimer stating that the opinions expressed are strictly their own and not necessarily those of <Company>, unless posting is in the course of business duties.
5. All hosts used by the employee that are connected to the <Company> Internet/Intranet/Extranet, whether owned by the employee or <Company>, shall be continually executing approved virus-scanning software with a current virus database unless overridden by departmental or group policy.
6. Employees must use extreme caution when opening e-mail attachments received from unknown senders, which may contain viruses, e-mail bombs, or Trojan horse code.
4.2. Unacceptable Use
The following activities are, in general, prohibited. Employees may be exempted from these restrictions during the course of their legitimate job responsibilities (e.g., systems administration staff may have a need to disable the network access of a host if that host is disrupting production services). Under no circumstances is an employee of <Company> authorized to engage in any activity that is illegal under local, state, federal or international law while utilizing <Company>-owned resources. The lists below are by no means exhaustive, but attempt to provide a framework for activities which fall into the category of unacceptable use. Any employee found to have violated this policy may be subject to disciplinary action, up to and including termination of employment.
System and Network Activities
The following activities are strictly prohibited, with no exceptions:
1. Violations of the rights of any person or company protected by copyright, trade secret, patent or other intellectual property, or similar laws or regulations, including, but not limited to, the installation or distribution of "pirated" or other software products that are not appropriately licensed for use by <Company>.
2. Unauthorized copying of copyrighted material including, but not limited to, digitization and distribution of photographs from magazines, books or other copyrighted sources, copyrighted music, and the installation of any copyrighted software for which <Company> or the end user does not have an active license is strictly prohibited.
3. Exporting software, technical information, encryption software or technology, in violation of international or regional export control laws, is illegal. The appropriate management should be consulted prior to export of any material that is in question.
4. Introduction of malicious programs into the network or server (e.g., viruses, worms, Trojan horses, e-mail bombs, etc.).
5. Revealing your account password to others or allowing use of your account by others. This includes family and other household members when work is being done at home.
6. Using an <Company> computing asset to actively engage in procuring or transmitting materials that is in violation of sexual harassment or hostile workplace laws in the user's local jurisdiction.
7. Making fraudulent offers of products, items, or services originating from any <Company> account.
8. Making statements about warranty, expressly or implied, unless it is a part of normal job duties.
9. Effecting security breaches or disruptions of network communication. Security breaches include, but are not limited to, accessing data of which the employee is not an intended recipient or logging into a server or account that the employee is not expressly authorized to access, unless these duties are within the scope of regular duties. For purposes of this section, "disruption" includes, but is not limited to, network sniffing, pinged floods, packet spoofing, denial of service, and forged routing information for malicious purposes.
10. Port scanning or security scanning is expressly prohibited unless prior notification to <Company> is made.
11. Executing any form of network monitoring which will intercept data not intended for the employee's host, unless this activity is a part of the employee's normal job/duty.
12. Circumventing user authentication or security of any host, network or account.
13. Interfering with or denying service to any user other than the employee's host (for example, denial of service attack).
14. Using any program/script/command, or sending messages of any kind, with the intent to interfere with, or disable, a user's terminal session, via any means, locally or via the Internet/Intranet/Extranet.
15. Providing information about, or lists of, <Company> employees to parties outside <Company>.
16. Blogging by employees, whether using <Company>’s property and systems or personal computer systems, is also subject to the terms and restrictions set forth in this Policy. Limited and occasional use of <Company>’s systems to engage in blogging is not acceptable.
17. Using <Company> computer to communicate through any social networking. Examples would be and not limited to MySpace and Facebook.
Email and Communications Activities
1. Sending unsolicited email messages, including the sending of "junk mail" or other advertising material to individuals who did not specifically request such material (email spam).
2. Any form of harassment via email, telephone or paging, whether through language, frequency, or size of messages.
3. Unauthorized use, or forging, of email header information.
4. Solicitation of email for any other email address, other than that of the poster's account, with the intent to harass or to collect replies.
5. Creating or forwarding "chain letters", "Ponzi" or other "pyramid" schemes of any type.
6. Use of unsolicited email originating from within <Company>'s networks of other Internet/Intranet/Extranet service providers on behalf of, or to advertise, any service hosted by <Company> or connected via <Company>'s network.
7. Posting the same or similar non-business-related messages to large numbers of Usenet newsgroups (newsgroup spam).
7.0 Revision History
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